Privacy Policy

Child Protection

At ACT Scotland we have a duty of care to safeguard all children. It is our aim to provide children and young people with appropriate safety and protection that attend the School. We abide by The Child Protection Act 2004.

Protection of our Children

At ACT Scotland we ensure that all children are protected. For younger students we insist they do not go home without their Parents or Guardians and will be kept within the classroom with the teacher until collected. Once out of the lesson parents are responsible for their children. Parents and students will not let any persons in the hall if they do not know them or are suspicious of them. We also do not tolerate any behaviour that results in bullying or discrimination, the school will give a written notice for any unacceptable behaviour from a student. If this behaviour does not show improvement the school has the right to refuse admission.

Use of Photographic/Filming Equipment

If a parent wishes to photograph or film classes, they may do so with the permission from the teacher's consent, however we operate a policy that protects families that do not wish their children to be photographed or filmed. If this policy is found to be breached, we will ask you to remove all evidence of the photography/filming. ACT Scotland uses our own Photograph's and Filming as a platform to advertise the School and to celebrate its students’ achievements. The School Photo's and Filming will be published of children at the School, and we ask that all members of the School notify the School if you do not wish your child to be photographed or filmed when you register with the School.

Health and Safety

Some physical contact is necessary by the teacher to demonstrate exercises or techniques or to prevent injury during the class. If in the case of minor accidents, first aid needs to be administered, the school will contact the Parent/Guardian immediately. No responsibility is taken for any injury occurring, during or

after classes, although great care is taken to avoid such an occurrence. When a parent enrols their child with the ACT Scotland, it is their responsibility to ensure that the information given on their registration form is correct and the school is aware of any illness or disability that may affect their child during lessons.

The use of Social Media

We ask that current students who have access to social media do not contact teachers or student teachers on their personal pages. The School Photo's will be published of children at the School and we ask that all members of the

School notify the School if you do not want wish your child to be photographed when you register with the School.

General Data Protection Regulations 2018

In accordance with the GPDR Statement.

GDPR stands for General Data Protection Regulation and replaces the previous Data Protection. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018. GDPR states that personal data should be â€˜processed fairly & lawfully’ and â€˜collected for specified, explicit and legitimate purposes’ and that individuals data is not processed without their knowledge and are only processed with their â€˜explicit’ consent. GDPR covers personal data relating to individuals. ACT Scotland is committed to protecting the rights and freedoms of individuals with respect to the processing of children's, parents, visitors and staff personal data. The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.

What we do at ACT Scotland

  • We do not disclose or sell personal data to third parties.
  • We do not disclose personal data to other members of the School and their families.
  • The School uses contact numbers and emails for newsletters, updates, whole school and individual communication, invoices and general information.
  • Emergency Parent contact numbers are given to teachers termly for the sole use of emergency contact only.
  • Personal data is stored in a locked password encrypted email database.

Hard copy information is destroyed via secure information shredding service.

Information about individual children is used in certain documents, such as, a weekly register, medication forms and examination documentations. These documents include data such as children's names, date of birth and emergency contact numbers. These records are shredded after the relevant retention period.

ACT Scotland collects a large amount of personal data every year including; names and addresses of those on the waiting list. These records are shredded if the child does not attend or added to the child’s file and stored appropriately.

ACT Scotland stores personal data held visually in photographs or video clips or as sound recordings. No names are stored with images in photo albums, displays, on the website or on our social media sites.

Access to School Email account, Website, personal Data, Social Media Accounts, Newsletters and Examination Details is password protected and is not available to members of the Public, members of the School and or it's staff. The Principal has sole access to all this data and the administration team has access to School Email account only for welcoming new members only. When a member of staff leaves The School these passwords are changed in line with this policy and our Safeguarding policy. Any portable data storage used to store personal data, e.g. USB memory stick, are password protected and/or stored in a locked filing cabinet.